Vacation planning

Summer, sun, beach? Mountains, lakes or skiing? Family, friends or at home? Vacation is a way to create unforgettable moments in your life. Surely you are looking forward to this time and we would like to give you a brief insight into the regulation of annual vacation planning with the program SAP and show you the excerpt of the company agreement:

How to use the program SAP will be shown to you by your supervisor on site.

The regulation can be found in the company agreement.

• From January 15 of each calendar year, you can enter your vacation in SAP Attendance Planning.
• At least 20 days of vacation entitlement must be entered before March 1. In the case of individual entitlement (e.g., for part-time employees), this should be entered on a pro rata basis. Failure to comply with this requirement may result in subsequent requests being rejected without justification.
• Vacation requests must be approved or rejected by the manager by March 15, otherwise they are considered approved. A rejection must be justified and communicated to the employee concerned. For employees with an email account, the response is sent via an email automatically generated by the system.
• Approved requests are displayed as approved (= capital letters and dark yellow instead of light yellow) in SAP attendance planning and therefore cannot be moved unilaterally, either by the employer or the employee.
• As part of their duty of care, all supervisors must ensure that their subordinates plan their vacation entitlement in good time and use it up over the calendar year.

• By November 30 of each year, employees must plan any remaining vacation entitlement by submitting a vacation request in SAP. This then restarts the automatic workflow.
• The remaining vacation must be taken by January 31 of the following year.
• A credit for remaining vacation beyond January 31 is only possible with justification to the HR management and works council by November 30 of each year by the supervisor and requires the approval of the HR management and the works council.